Remote Experienced Executive Admin Assistant / Data Analyst

Description:

• VirtueStaff is seeking a highly organized and tech-savvy Executive Assistant to support a client's business in a client-facing service industry.
• The role requires someone who thrives behind the scenes, takes initiative, and can manage diverse responsibilities with precision and professionalism.
• Responsibilities include managing and organizing calendars, appointments, and meetings using Outlook 365.
• The Executive Assistant will coordinate travel, accommodations, and logistics as needed.
• Maintaining digital file structure and documentation via OneDrive and SharePoint is essential.
• The role involves preparing reports, meeting agendas, presentations, and internal documents.
• The assistant will handle expense tracking and assist with basic invoicing.
• Monitoring and responding to email communications on behalf of the business owner is required.
• Managing inbound website inquiries and tracking client information using CRM tools is part of the job.
• The assistant will draft proposals, intake forms, and communication templates.
• Using LinkedIn Sales Navigator to research, qualify, and track prospects is necessary.
• The role includes maintaining and enhancing the business owner's LinkedIn presence through posts, engagement, and messages.
• Conducting client and competitor research, tracking lead generation pipelines, and maintaining Power BI dashboards and reports are key responsibilities.
• The assistant will compile, clean, and organize business performance data and generate weekly/monthly analytics summaries.
• Posting and scheduling content on LinkedIn and drafting light marketing communications, newsletters, or client updates are also part of the role.
• Optional support for basic updates or coordination related to the website may be required.

Requirements:

• Candidates must have 3+ years of executive assistant, virtual assistant, or business operations experience.
• Strong proficiency with Microsoft Office 365, especially Outlook, OneDrive, SharePoint, Excel, and Teams is required.
• Experience using LinkedIn Sales Navigator for prospecting or outreach is necessary.
• Familiarity with Power BI, including creating and updating dashboards and visual reports, is essential.
• Excellent written and verbal communication skills are required.
• Candidates must be highly organized, detail-oriented, and self-motivated.
• The ability to work independently, manage time well, and adapt to changing priorities is crucial.
• Preferred qualifications include experience in professional services, consulting, or healthcare settings.
• Familiarity with CRM tools like HubSpot, Zoho, or Pipedrive is preferred.
• Experience coordinating small marketing or website projects is also preferred but not required.

Benefits:

• This position offers the flexibility to work from home.
• A performance bonus is available based on job performance.